ZANC Elections 2021 — Call for Nominations (Executive Committee and Trustees)

NOTE:  Notice has been updated to also include election for Trustees.

The ZANC Board has appointed Zarina Bhandari as the Election officer for the elections to be held from December 16 to 30, 2021.
Call for Nominations

The 2021 elections will cover positions in both the Executive Committee (Board) and the Trustees.

2021 Elections are to fill the following Executive Committee (Board) positions for the Jan 2022 to Dec 2023 term:

Position Incumbent Whose Term is Ending
Vice President Kathleen Chothia
Treasurer Ratan Mistry
Member-at-Large (#1) Zareer Bhathena
Member-at-Large (#2) Sharon Pithawalla

2021 Elections are to fill the following Trustee positions for the Jan 2022 to Dec 2025 term:

Position Incumbent Whose Term is Ending
Trustee (#1) Yezdi Dordi
Trustee (#2) Erach Tarapore
Trustee (#3) Nazneen Spliedt

Candidates should be committed individuals willing to devote substantial time and effort to the position and the community.  The Bylaws provide a generic description of the roles (included below); however, every board member steps up as needed to take up responsibilities.

If you would like to nominate someone (including yourself), please fill the Nomination form (click here) and e-mail it to ZANC2021EO@gmail.com.  Alternatively, you may print the form and mail it to the address given on the form.  Nominations must be received by October 30, 2021 by the Election Officer.

If more nominees are received than open positions, then an online Election will be held from December 16 to 30, 2021.

We will be using an e-voting process, and so there will not be a physical venue for the election meeting.

Please review the List of Eligible Voters (click here).  If there are any updates or questions please email the 2021 Election Office and the ZANC Secretary — Contact Election Officer and Secretary.

Description of the roles as per the By Laws.

Vice President:
The Vice-President shall assist the President and perform all other duties designated to him by the President.  In the absence of the President, or in the event of his/her inability or refusal to act, the Vice-President shall perform all the duties of the President.  When so acting, he/she shall have all the powers of, and be subjected to all the restrictions on the President.

Treasurer:
The Treasurer shall be the Chief Financial Officer and shall:

  1. Have charge and custody of, and be responsible for, all funds and securities of ZANC in such banks, trust companies or other depositories as shall be selected by the Executive Committee.
  2. Receive and give receipts for money paid to ZANC.
  3. Disburse ZANC funds as directed by the Executive Committee, taking proper vouchers for such disbursements.
  4. Keep and maintain adequate and correct accounts of ZANC’s properties and transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses.  Such accounts shall be made available to  any member of the Executive committee at all reasonable times.
  5. Prepare annual budgets and provide the Executive Committee with periodic reports reflecting expenditures against these budgets.
  6. Prepare and certify the financial reports as required by the law and these Bylaws.

Members-at-large:
The Members-at-large will be assigned specific responsibilities by the President in support of the objectives of ZANC.

Trustee:
ZANC shall have three elected trustees. A Trustee shall not be a member of the Executive Committee. All trustees must be Ordinary members of ZANC. The duties of the Trustees shall be to uphold the Constitution and By-laws of ZANC. They shall take over the functioning or governing of ZANC in case the Executive Committee is dissolved or vacant for any reason, until such time as a new Executive Committee is duly elected. In such an instance, they shall conduct the election within 90 days of the dissolution of the Executive Committee. The Trustees shall also perform any duties entrusted to them by the Executive Committee in keeping with the objectives of ZANC.

Donations for Dar-E-Mehr Maintenance/Repairs

While we search for suitable properties for our new community center, we continue to use the existing Dar-E-Mehr and have to contribute towards its maintenance and repair. Maintenance costs have risen significantly, in part, from the increasing age of the existing Dar-E-Mehr.

Further, in addition to recurring maintenance costs, we are also faced with major one-time repair costs. For example, within the past year $42,000 was incurred by PZO to reinforce the wall behind the Dar-E-Mehr and the roof for several structures in the complex for which ZANC has contributed $10,600.  The Dar-E-Mehr also needs to be treated for termites which will result in additional expenses.

Please donate towards Dar-E-Mehr maintenance/repair:

  • via our donations page:  ZANC Donations Page, or
  • Check made out to ZANC (with memo — Dar-E-Mehr maintenance/repair) to:  Ratan Mistry, 1258 Water Lily Way, San Jose, CA 95129